The Annual General Meeting is announced in advance on the Group’s Internet website, www.exel-industries.com, and by the French Legal and Statutory Announcement Bulletin (BALO) at least 35 days before the meeting takes place.

If you are a registered shareholder:

You must be enrolled in the company’s register of shareholders by midnight (Paris time) on the 3rd working day before the meeting at the latest.
You will receive a notice of the meeting being convened at least 15 days before it takes place, and this will include:

• The meeting’s agenda,
• The presentation and draft resolutions to be put to the vote at the meeting,
• A proxy vote form,
• A form requesting documents to be sent.

If you hold EXEL Industries bearer shares:

You will not automatically be sent a notice of the meeting being convened. You must make a request through your financial intermediary who should also draw up a statement of participation on your behalf. This statement of participation should be supplied by midnight (Paris time) on the 3rd working day before the meeting

How do I vote?

Shareholders dispose of as many votes as they possess voting rights attached to their EXEL Industries shares.
For shareholders that are unable to attend the General Meeting, there are three possible ways of voting and the method you choose must be detailed in the proxy vote form:

• by appointing another shareholder or their spouse proxy;
• by appointing the company proxy, without indicating the proxy;
• by voting by proxy.

However, the vote by proxy will only be taken into account on the condition that the duly filled-in form arrives at least 3 calendar days before the Meeting at the company’s head office.

How does the General Assembly function?

The quorum
In order to conduct its business, the General Meeting must unite a certain quorum, i.e.: the validity of the discussions is subject to the presence or representation of shareholders possessing a minimum number of shares, and this is variable according to the type of meeting being held.

Extraordinary General Meeting
• on the first call to the meeting: a quarter of the voting shares;
• on the second call to the meeting: a fifth of the voting shares.

Ordinary General Meeting
• on the first call to the meeting: a fifth of the voting shares;
• on the second call to the meeting: no quorum.

Majority Rules
Resolutions are adopted by a simple majority (50%) of the shares present or represented at an Ordinary General Meeting. For an Extraordinary General Meeting, the majority of two-thirds of the shares present or represented is required.